United in the Community

Code of Conduct          
This code of conduct sets out the expectations that the United in the Community has of its trustees, volunteers and staff employed to support it.

Separate documents cover coaches, parents and players but remain within the principles of this policy

United in the Community will provide copies of this code of conduct to all trustees staff and volunteers with specific roles upon commencement of that role. Other volunteers may receive this code of conduct on request and the principles of this document will be communicated within United in the Community publicity and promotional materials and as part of its activities.

Staff employed to support United in the Community will be provided with the code of conduct upon their appointment.

Principles
United in the Community is committed to operating to the highest standards of personal and corporate integrity.
In order to do this, United in the Community recognises it must set out the expectations it has of its trustees, volunteers and of the staff employed to support it.

General Expectations
All United in the Community trustees, volunteers and members of staff, are expected to:

  • treat each other and those with whom United in the Community conducts business, with respect and value differences of opinion
  • support an open, fair and safe environment for United in the Community activities
  • act within the philosophy of equal opportunities
  • comply with all other United in the Community policies and procedures

In addition, all parties should:

  • declare any conflict of interests when participating in United in the Community activities
  • not represent United in the Community or act on its behalf without agreement from the United in the Community board.
  • not accept gifts or hospitality over the value of £20 on behalf of United in the Community without authorisation from the United in the Community Board of trustees

Expectations of trustees and volunteers with specific roles
United in the Community has certain expectations of trustees and volunteers who have specific roles to act or carry out work on behalf of United in the Community which include, but is not limited to, those who:

  • sit on the United in the Community trustee board,
  • are authorised to represent United in the Community on other groups or committees
  • are authorised to act or communicate on behalf of United in the Community in any other way

United in the Community expects members and participants with specific roles to:

  • adhere at all times to the vision of United in the Community and their specific role within it
  • ensure any communication or action on behalf of United in the Community reflects current United in the Community  policy and not personal views
  • declare any conflict of interests upon commencement of their specific role
  • avoid any action that might bring United in the Community into disrepute, even if this is outside United in the Community’s activities

Additional expectations of board members
In addition to the general expectations and the expectations of volunteers with specific roles, United in the Community has certain expectations of its trustees. These are to:

  • act corporately and collectively in order that United in the Community has clear and unambiguous direction and voice
  • declare any potential conflict of interests according to the United in the Community Conflict of Interests policy and where a conflict does arise, submit to the judgment of the remainder of the board with regards to reaching a resolution
  • pay particular regard to the United in the Community Confidentiality policy
  • support the outcome of any democratic decision reached
  • continually seek ways to improve United in the Community governance practice and support the chair in his/her role
  • notify the chair in advance and in writing if they wish to resign from the board, stating their reasons

If the board loses confidence in any individual board member then it reserves the right to ask for resignation and must give a full reason for the request.

Staff employed to support United in the Community
United in the Community expects staff employed to support it will act professionally and will uphold the spirit of the expectations that apply to its trustees and volunteers.

In particular, United in the Community expects staff employed to support it, will:

  • adhere at all times to the vision of United in the Community and act corporately and collectively with the United in the Community board to ensure a clear and unambiguous direction and voice
  • not communicate or act on behalf of United in the Community without the authority of the board
  • Avoid any action that might bring United in the Community into disrepute, even if this is outside United in the Community’s activities

Breaching the code of conduct
United in the Community will take any failure to comply with this code of conduct very seriously and encourages its members and participants to report any breach through the United in the Community Complaints Procedure. If staff employed to support United in the Community identify any breach of this Code of Conduct, they must inform the United in the Community board.

All reports of action outside of this Code of Conduct will be investigated according to the United in the Community Complaints Procedure.

Footnote:
This policy was reviewed/ approved by trustees on 20/08/2016.This policy will be reviewed every two years as part of UITC wider policy/procedure review. Should there be changes in relevant legislation it may need to be reviewed earlier.

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Board of Trustees - Mrs Ruth Walkden (Chair), Mr. Robert Ellam, Mrs. Caroline Preedy, Mr Lee Symonds
Company Registration Number - 06772188
Charity Registration Number - 1127857

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